Inspection by SENASICA
a) Mexican Foreign Trade Digital Window (VUCEM)
The single window (VUCEM) is intended to allow individuals, through an electronic one-stop shop, to carry out applications regarding importations, exportations and foreign trade transit of goods, in accordance to the steps stated in the Decree, and given the case, those defined by the corresponding Mexican authorities for foreign trade.
On January 14, 2011, it was published in the D.O.F. the Decree establishing the VUCEM.
The VUCEM system will automatically generate four types of folio numbers, which SENASICA’s authorized inspectors will manage in the portal depending on the stage of the paperwork process:
For folio numbers with a 200 included, this refers to the entering procedure for document review. If this phase is met satisfactorily, it will trigger a Document Review Opinion letter. An example of a request folio number under document review would be: 1502200200320137033000004.
When the folio number contains a 500, this is a physical inspection request which triggers an Importation Certificate. An example of a physical inspection request would be: 1502200500120137002000113.
When the folio number contains a 600, this refers to a modification request. An example would be: 150220160012137002000001.
When the folio number contains a 700, this refers to a deferral request or renewal of a previously issued certificate. Example: 150220070012137002000001.
The folio number of a released importation certificate will be 17 digits in length. It is made up in the following way: 3 digits: Customs; 2 digits: OISA; 2 digits: inspection site; 4 digits: year; and consecutive 6 digits. Example: 23039102013002819 for more information consult the Commercial Guide regulated by SADER in the following link:
b) Documentary revision and verification
The role of t he Customs Broker:
The Customs Broker hired by the interested party in importing poultry goods into Mexico shall verify that the goods in accordance to their tariff classification are registered in the “Agreement Setting Forth the Merchandise Classification and Codification whose Importation is Regulated by SADER, through SENASICA” as published in the Official Gazette on September 3, 2012 and its subsequent modifications. This information is contained in the following links: https://www.gob.mx/senasica/documentos/acuerdo-que-establece-la-clasificacion-y-codificacion-de-mercancias-cuya-importacion-esta-sujeta-a-regulacion
The Customs Broker shall verify that the merchandise requirements in question are included in the module of animal health requirements for importation in the following link:
The Customs Broker shall file the application before OISA to get the importation certificate.
This application shall be submitted through the One-Stop Shop on the following link. www.ventanillaunica.gob.mx/vucem/index.htm or on SENASICA’s web page: www.senasica.gob.mx or in person at the OISA where the merchandise will cross the border
What OISA’s Staff Do:
OISA´s are the Animal and Plant Health Inspection Offices.
The OISA in question will resolve the importation certificate request through the same way it was requested.
OISA’s staff in question will verify that the application submitted to the VDMCE contains the correct information in accordance with the goods to be imported, and it will review the following items in accordance with Article 89 of the Federal Animal Health Act and article 61 of the regulations of such law.
The information declared in the VDMCE must be the same as the digital documentation and the international zoosanitary certificate.
Customs, OISA, inspection site, type of request, request, international animal health certificate, tariff classification, description, unit of measure, country of origin, country of departure, use, and species.
Domestic mobilization information, transportation, first federal verification point upon crossing. If the user does not know the information of the carrier of goods, this section can be left blank, or if there are different license plates, it shall be indicated that the listing will be attached as a document, making sure it is in the corresponding section.
Destination and exporter with full address. When there is more than one exporter, verify that the one with the largest volume is listed. The address of the destination usually is the same as the business address for tax purposes.
Information regarding payment shall be correctly entered in the corresponding section, proof of payment and the payment key shall match the one declared, and shall correspond with the formality in question. Data entered by hired Customs Broker and to be reviewed by OISA’s staff are: bank, date, access key, amount paid and DPA reference code.
The quantity and type of presentation of the merchandise, since the number of pallets that covers the shipment must be declared.
The attached documents must match the data captured and comply with the requirements or measures indicated in the combinations or corresponding documents digitized by the Customs Agent.
c) Verification and Physical Inspection
In order to ensure compliance with requirements for the importation of goods regulated and to guarantee the sanitary condition of goods, before the issuance of the importation certificate, SENASICA will physically inspect the goods to be imported into Mexico to make sure they comply with all requirements established in the zoosanitary requirements sheet (HRZ) and applicable legal provisions, as the case may be.
Once the Customs Broker hired by the party importing goods into Mexico has obtained the “200” folio number by OISA (which makes sure that the document review was correct), he shall request the physical inspection of the goods. This will take place once there is certainty regarding the shipment crossing to avoid errors in the process.
When the regulations indicate that the goods shall arrive strapped to the entry point, and due to logistics, it is necessary to change the load from a foreign vehicle to a Mexican one, or due to the review by other authorities, OISA’s staff may consider the following:
It may verify the rupture of the strapping when, due to logistics, it is necessary to change the load from a foreign vehicle to a Mexican one, taking into account the following:
a) OISA´s staff shall evaluate (based on staff, operations and scheduled activities) if some staff member will do the verification of the strapping.
b) OISA’s staff will check the integrity of the strapping and that the number matches with the declaration on the international sanitary certificate issued by the Country of Origin.
c) If they match, they will break the strapping, and this will be stated on the back of the international sanitary certificate, including: date, name and signature of the person in charge.
d) The Customs Broker’s representative hired by the person interested in importing goods to Mexico
will give the documents to the OISA´s staff and write the SADER strapping number on the back of the international sanitary certificate that the OISA will give to the custom broker.
It will be verified that the identification present in the boxes corresponds to what is declared in the documentation of the merchandise to be imported.
Depending on the goods, and for those goods where a sample is required according to the regulations, the Customs Broker hired by the entity importing goods to Mexico shall submit a free-text letter to OISA indicating the authorized lab chosen to carry out the goods diagnosis, also presenting a power of attorney that certifies the delegation of this responsibility by the interested party.
All boxes or combos shall visibly bear the inspection stamp by the corresponding health authority from the Country of Origin, as well as the lot number specified in the international sanitary certificate.
Select a representative sample of the product to be inspected at the authorized PVIZ facility. In case of combos with pieces or whole pieces, 1 piece from each combo will be selected as 5.4.6 of the NOM-030-ZOO-1995
For refrigerated products in boxes or combos, OISA’s staff will carry out the sensory examination of one piece of one of the selected boxes or selected pieces from the combos. For frozen products, OISA’s staff shall review all boxes, the cut will be made only in one, and from the same one 250 gr (8.8 oz) will be taken for the sensory evaluation.
The sensory inspection (sight, touch, smell) will be done to detect anomalies and/or alteration in color, smell, foreign material and uncommon consistency for the goods to be imported.
d) Document opinion
It is the document issued by the SENASICA staff in which the result of the verification of compliance with the animal health provisions is recorded, for this specific case of compliance with the animal health requirements sheet for poultry meat with combination 004- 13-87-USA-USA and any sanitary provision with which the merchandise must comply.
To verify the procedure of the opinion, you should go to the SENASICA commercial guide or to the section "Inspection procedure of meat, carcasses, viscera and offal for Import in accordance with the SENASICA´s Commercial Guide."